Event and communication producer

Paris

Full-time

Intern / Student

Your mission

You will join our French team under the supervision of the Director of the Production Division and Production Directors.

Your mission will be to:

Manage the client interface on operational points and participate in steering committees
Search for service providers, locations and all suppliers necessary for the implementation of projects
Production of supplier specifications and team briefs
Establish work schedules in pre-production and in the field
Manage production assistants
Design budgets and ensure budget monitoring of projects
Negotiate and carry out, in the best conditions, the purchases and contracts of engagement, co-production, insurance, various technical or service providers
Guarantee and optimize the expected gross margin of the operation
Ensure compliance with legal, regulatory and administrative constraints
Monitor the different phases of the project, ensuring compliance with the specifications and deadlines
Write and distribute meeting minutes
Supervise the realization of the layout plans of a decor / light / sound and the assembly of the technical file
Anticipate, assess, decide and intervene for any technical or organizational problem
Plan, organize and coordinate the work of dedicated teams in pre-prod (technical director, stage managers, logistics teams, etc.)
Recruit, brief, organize and coordinate the work of field teams as part of the productions entrusted to him
Control the administrative follow-up of the project, in particular customer invoicing and the management of down payments
Ensure the post-production of the project (credit card expenses, expense reports, payment of service providers, return of goods, etc.)
Ensure the implementation in the field of assembly to disassembly
Solve technical and practical problems during assembly, operation and dismantling of operations (presence at events)
Coordinate the various service providers involved according to the schedule and make any necessary adjustments
Organize logistical aspects (transport, catering, accommodation...)
Write reports (quantitative and qualitative)

Your profile

With a higher education Bac+4/5, you already have significant experience in an agency (5 to 8 years) and have good references for projects in events and digital. Expertise in audiovisual production would be a plus.

You want to join a human-sized agency to participate in a great professional adventure with a committed, demanding and caring team.

Your empathy, the quality of your communication and your sense of humor are the keys to your excellent interpersonal skills.
Your autonomy allows you to be reactive and take initiatives, essential qualities in a short structure.
You have a good network of partners or talents. You are curious and keep a regular watch on innovations in the sector and its news.
Rigorous and precise, you are concerned about irreproachable work.

You have a good level of English.
Mastery of Word, Excel, Powerpoint software as well as the Google suite is mandatory

Why OVAL?

Exchange program to spend a few days in one of our European offices;
Health insurance offering high levels of reimbursement
An annual bonus based on profits made by the group and/or our French branch;
A Swile card for lunch
Sustainable mobility package for the use of shared mobility services or for the use of a bicycle
Discounts on culture, sports, travel, leisure and shopping
Remote available 2 days a week
Committed and caring team

About us

OVAL is a creative agency for brand experiences that puts people’s real-life interactions at the heart of every campaign. With a team of more than 70 experts, we operate from offices in Amsterdam, Antwerp, Brussels, Düsseldorf, and Paris. Through thoughtful strategy, inspiring creativity, and impactful production, we connect people and brands. We specialize in Employee Experiences, Consumer & Citizen Experiences, and Business Experiences.

OVAL collaborates with leading brands and organizations, including Adobe, Aéroports de Paris, B&B Hotels, BMW, Bol, Decathlon, Delhaize, Deloitte, Fundis, Google, Henkel, the French Ministry of Culture, Nintendo, Proximus, Randstad, SD Worx, SNCF, and the Flemish Government.

OVAL is officially certified as a B Corp — creating direct added value for our clients in Belgium, Germany, France, and the Netherlands by helping them achieve their goals for positive social change faster.